Privacy Policy
Signum Recruit
Website: www.signumrecruit.com
1. Introduction
At Signum Recruit, we are committed to protecting your privacy and ensuring that your personal information is handled securely, responsibly and in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR) and the Irish Data Protection Acts.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, submit an enquiry or upload your CV for recruitment purposes.
By using our website, you can learn how your information is processed and what rights you have in relation to your personal data.
2. Who We Are
Signum Recruit is a specialist recruitment business connecting skilled professionals with employers, particularly within the rail and engineering industries.
For the purposes of data protection legislation, Signum Recruit is the data controller responsible for determining how and why personal information is processed.
Contact Details
Signum Recruit
Marine Court Centre, Top Floor
Malahide, Dublin, K36 VK53
Ireland
Email: solutions@signumrecruit.com
Website: www.signumrecruit.com
3. Information We Collect
We may collect personal information when you interact with our website or recruitment services.
This may include:
Your name and contact details, including email address and telephone number.
Information submitted through website contact or enquiry forms.
CVs, employment history, qualifications and professional experience.
Job preferences, availability and career interests.
Information provided during recruitment discussions or correspondence.
Technical information such as IP addresses, browser information and website usage data.
We only collect information that is reasonably necessary for the purposes outlined in this policy.
Please avoid including unnecessary sensitive personal information in your CV or enquiry.
4. How We Use Your Information
We process personal information for legitimate business and recruitment purposes, including:
Responding to enquiries and requests for information.
Reviewing CVs and assessing suitability for recruitment opportunities.
Contacting candidates regarding relevant job opportunities.
Communicating with employers about recruitment requirements.
Facilitating recruitment introductions and applications.
Maintaining appropriate recruitment records.
Improving the functionality, security and performance of our website.
Meeting applicable legal and regulatory obligations.
We will not sell your personal information to third parties.
5. CV Uploads and Recruitment Applications
When you upload your CV through our website, the information you provide will be used to assess your suitability for recruitment opportunities and to communicate with you about your application or career interests.
Your CV may contain personal information including your employment history, education, qualifications, professional skills and contact details.
We will handle this information confidentially and restrict access to authorised individuals involved in recruitment activities.
Where appropriate, we may contact you to discuss suitable opportunities.
We will seek your agreement before submitting your identifiable CV or personal details to a prospective employer.
If you separately consent to being considered for future vacancies, we may retain your CV for that purpose in accordance with our retention policy.
You may withdraw consent for future recruitment communications or request deletion of your information at any time, subject to any applicable legal requirements.
6. Website Forms and Squarespace Data Processing
Our website is designed, hosted and managed using Squarespace, a third-party website platform.
When you complete a contact form, recruitment enquiry form or CV submission form on our website, the information you provide is processed through Squarespace's website infrastructure.
Depending on the form configuration, submitted information may be:
Stored within the Squarespace website's form submission and contact management systems.
Sent to an authorised Signum Recruit email address.
Made available through a secure form submission record.
Transferred to an additional connected storage or business service, where configured.
Uploaded CVs and other documents may be stored and accessed through Squarespace's file upload functionality.
Signum Recruit is responsible for managing access to this information and determining how it is used and retained.
Squarespace processes relevant personal information on our behalf in accordance with its applicable terms and Data Processing Addendum.
We take reasonable steps to ensure that personal information collected through our website is accessed only by authorised individuals and used for its intended purpose.
Further information about Squarespace's privacy practices is available at:
https://www.squarespace.com/privacy
7. Sharing Personal Information
We may share relevant personal information with:
Prospective employers, where appropriate and with the candidate's agreement.
Authorised personnel involved in recruitment activities.
Website hosting, email, storage and other service providers supporting our operations.
Professional advisers or regulatory authorities where legally required.
We only share personal information where there is an appropriate legal basis and a legitimate reason to do so.
We do not disclose candidate CVs to unrelated third parties for marketing purposes.
8. Legal Basis for Processing
Under GDPR, we rely on one or more appropriate legal bases when processing personal information.
These may include:
Consent: Where you have provided consent for particular activities, such as retaining your CV for future recruitment opportunities.
Legitimate Interests: Where processing is necessary for our legitimate business activities, such as responding to business enquiries, managing recruitment relationships and maintaining website security, provided those interests do not override your rights.
Contractual Necessity: Where processing is necessary to take steps at your request before entering into a contract or to fulfil an existing contractual obligation.
Legal Obligations: Where we are required to retain or disclose certain information under applicable law.
The applicable legal basis will depend on the nature and purpose of the processing activity.
9. Data Storage and Security
We take the security and confidentiality of personal information seriously.
We use appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
These measures may include secure website connections, restricted access to recruitment records, appropriate account security and the use of reputable service providers.
Although we take reasonable precautions, no method of electronic transmission or storage can be guaranteed to be completely secure.
10. International Data Transfers
Some of our technology and service providers, including Squarespace, may process or store personal information outside Ireland or the European Economic Area (EEA).
Where personal information is transferred internationally, we seek to ensure that appropriate safeguards are in place in accordance with applicable data protection legislation.
These safeguards may include adequacy decisions, Standard Contractual Clauses or other lawful transfer mechanisms.
11. How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, subject to applicable legal requirements.
General enquiries are retained for the period necessary to respond to the enquiry and manage any resulting business relationship.
CVs and recruitment application records are retained for the duration necessary to manage the relevant recruitment process and any associated legal obligations.
Where candidates have separately agreed to be considered for future opportunities, their details may be retained for the period specified in our recruitment retention policy.
When information is no longer required, we will securely delete it or anonymise it, where appropriate.
You may contact us at any time to request information about the retention of your personal data.
12. Cookies and Website Analytics
Our website uses cookies and similar technologies to support essential website functionality, security and, where enabled, website analytics.
As our website is hosted on Squarespace, certain cookies may be used to ensure the website operates correctly.
Additional cookies or tracking technologies may be used where optional analytics, embedded content or third-party services are enabled.
Where required by law, we will request your consent before placing non-essential cookies on your device.
You can manage your cookie preferences through the website's cookie controls, where available, or through your browser settings.
Further information about Squarespace cookies is available through Squarespace's official privacy and cookie documentation.
13. Your Data Protection Rights
Under GDPR, you may have the following rights in relation to your personal information:
Right of Access: Request a copy of the personal information we hold about you.
Right to Rectification: Request correction of inaccurate or incomplete information.
Right to Erasure: Request deletion of your personal information where applicable.
Right to Restrict Processing: Request that we limit certain uses of your information.
Right to Object: Object to processing carried out on certain legal grounds.
Right to Data Portability: Request a copy of certain information in a portable format.
Right to Withdraw Consent: Withdraw consent at any time where consent is the legal basis for processing.
These rights are subject to applicable legal conditions and exceptions.
To exercise your rights, please contact:
We will respond to requests in accordance with applicable data protection legislation.
14. Complaints
If you have concerns about how we handle your personal information, we encourage you to contact us so that we can address your concerns.
You also have the right to lodge a complaint with the Irish Data Protection Commission.
Data Protection Commission
Website: www.dataprotection.ie
15. Third-Party Websites
Our website may contain links to third-party websites or services.
We are not responsible for the privacy practices or content of external websites. We encourage visitors to review the privacy policies of any third-party websites they access.
16. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our business activities, website functionality, legal requirements or data protection practices.
Any updates will be published on this page, together with a revised date.
17. Contact Us
If you have any questions about this Privacy Policy, how we process personal information or your data protection rights, please contact:
Signum Recruit
Marine Court Centre, Top Floor
Malahide, Dublin, K36 VK53
Ireland
Email: solutions@signumrecruit.com
Website: www.signumrecruit.com